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Overview of Workflows and Content Moderation

The Workflows and Content Moderation modules allow an editorial team to put any type of content administered in Drupal through a customized editorial workflow and moderation process. Workflow states, such as draftready for review, or approved are defined using the Workflows module. The ability to attach moderation states to entity bundles — a common example being content types — is configurable by the Content Moderation module.

Both modules have stable releases as of Drupal 8.5 and are perfectly safe to use in production.

In this tutorial we’ll:

  • Learn about the use case for Workflows and Content Moderation modules
  • Define the role that each module performs
  • Define some common terms you’ll need to understand when working with these two modules

By the end of this tutorial you will have a good understanding of what the Workflows and Content Moderation modules are, what different functionality they provide, and the permissions made available by the modules.

Goal

Define what features the Workflows and Content Moderation provide and how they work together.

Prerequisites

Use cases

This illustration created by Sam Mortenson (@DrupalSAM) does a great job of introducing Workflows and Content Moderation. We’ll go into more detail throughout this tutorial.

Illustration showing a common editorial workflow using Workflows and Content Moderation. Explained in more detail below.

The combination of Workflows and Content Moderation modules allow you create and enforce editorial processes that conform to your organization’s specific needs. By default, Drupal core provides for a very minimal workflow. A piece of content can be either published, or not. If you need something more complex than that, you need Workflows and Content Moderation.

As an example, on this site, the content we produce goes through a number of different steps before it’s published and made available to the public.

  • Draft: A subject matter expert (SME) creates a draft of the tutorial, and fleshes out the majority of the content
  • Technical review: Another SME, often someone from the community, reviews the Draft content for correctness
  • Revisions: Revisions are made to address feedback, add screenshots, and clean up formatting
  • Copy editing: The content is copy edited and reviewed to ensure it meets our style guide
  • Final review: The content gets one last review, ensuring all links are accurate and working, that titles are correct, and that metadata is properly applied
  • Published: The tutorial is published and made available to members

Different people are responsible for different parts of this process. Additionally, certain transitions from one state to another require sign-off before they can happen. For example, only a copy editor should be able to move something from copy editing to final review.

Using the Workflows and Content Moderation modules this publishing process can be facilitated within Drupal.

Workflows

The Workflows module provides one or more workflows, defined as a set of states and transitions between them.

state is a particular condition that something can be in at a specific time. For example, a content node can be in a published state or an unpublished state.

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